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|Interim Town Clerk||Terry Simpson||01425 email@example.com|
|Deputy Town Clerk||Jo Hurd||01425 firstname.lastname@example.org|
|Finance Manager||Rory Fitzgerald||01425 email@example.com|
|PA to Mayor and Clerk||Mandy Oldfield||01425 firstname.lastname@example.org|
|Office Manager||Christine Smith||01425 email@example.com|
Attending a Meeting
Members of the public have the right to attend meetings of their Town Council. You may also ‘have your say’ at these meetings, subject to certain guidelines.
When can I have my say?
1) Any Issue: at all our Meetings, there is an opportunity for you to have your say on matters which are not on the Agenda, before the Meeting formally begins. Up to 10 minutes are available and you may speak on any matter (within the Terms of Reference of the Committee). Formal decisions cannot be made on matters which are not on the Agenda.
2) Agenda Items: in addition to this, you may speak during the meeting, but only on items on the Agenda (immediately before the item is discussed). Up to 10 minutes are available and this time will be allocated by the Chairman according to the Town Council’s rules (for Summary of guidelines, please see below).
Where are meetings held?
All meetings are held at Forest Suite, Ringwood Gateway, The Furlong, Ringwood BH24 1AT. The location of a meeting is published on the agenda.
There is parking nearby in the main NFDC Furlong short-stay car park (charges may apply) or free parking for a limited time at the car park near Waitrose.
When should I arrive?
Please arrive at least 5 minutes before the meeting starts and make yourself known to the Chairman or a member of staff.
Should I let anyone know I will be attending a meeting?
Time will be allocated on a ‘first come, first served’ basis. If you plan to attend a meeting, it greatly helps the smooth running of the meeting if you can let us know in advance. Call us on 01425 473 883 or e-mail firstname.lastname@example.org
SUMMARY OF GUIDELINES
For how long may I speak?
- For up to 3 minutes, although it is helpful if you are briefer.
- You may speak once only on any one subject, unless the Chairman asks you for further information.
- You cannot speak on confidential issues (or be present).
- You cannot take part in Councillors’ debate.
- If the Chairman judges any remarks to be defamatory, frivolous or offensive he/she may reject them and require you to stop speaking.
Speaking at Full Council Meetings
At a meeting of the full Council, if you wish to speak at the meeting, the Councillors need to formally vote to allow this, unless it is concerning a recommendation from Committee minutes.
Speaking at other Committee Meetings
At other Committee (Sub-Committee and Working Party) Meetings, the Chairman will tell you when you may speak.
For public participation procedure agreed under Standing Orders for Meetings No 62 Please see our Ringwood Town Council Handbook – This is a PDF File