There were two members of the public present, wishing to speak on an Agenda item.

Minutes of the Meeting of the Recreation, Leisure & Open Spaces Committee held on Wednesday 2nd November 2011 at 7.00pm

Present:

 

Cllr B Terry (Chairman)
Cllr R Frampton (Vice-Chairman)
Cllr S Burgess-Kennar                       
Cllr N Chard
Cllr G O’Reilly
Cllr J Terry
Cllr A Wiseman
Cllr S Rippon-Swaine

                                                                                                                                   

In Attendance:

Terry Simpson, Town Clerk
Claire Perrens, Meetings Administrator
Richard Hayward, Student Advisor
Amy Bower, Student Advisor
Martin Townsend, Finance Manager (for part of meeting)

 

There were no apologies for absence.

OS/5323 DECLARATIONS OF INTEREST

There were none.

 

OS/5324 TRIATHLON AT KICK PARK – 9-13 JULY 2012

This Agenda item was brought forward as Mr Stanford, Head Teacher, and Mr Archer, PE Manager, from Poulner Junior School wished to speak.

 

Mr Archer said that the School would like to use the Council’s kick park, which is adjacent to its grounds for the running part of a mini school Triathlon – (cycling, swimming and running). This would be from 9:00am-3:00pm from Monday 9th July - Friday 13th July 2012.

 

The main reason for its use was primarily to help with Health and Safety, to allow more distance between the cyclists and the runners. The idea was to provide a new experience for many of the children as a special way to mark the London Olympics 2012.

The Town Clerk confirmed that the School would be responsible for insurance of participants at the kick park. Members agreed this was an excellent scheme which they were happy to support and it was

 

RESOLVED:  That permission be given for Poulner Junior School to use the adjacent kick
park for the running part of a school Triathlon from 9th – 13th July 2011 between 9am-3pm.

The Chairman thanked Mr Archer and Mr Stanford for attending the meeting.

OS/5325 MINUTES OF PREVIOUS MEETING

RESOLVED: That the minutes of the meeting held on 5th October 2011, having been circulated, be approved and signed as a correct record.

OS/5326 COMMITTEE BUDGET 2012/13

The Finance Manager presented the Budget 2012/13 for final consideration, as shown in Annex A attached.

 

Following the recommendation of the Policy & Finance Committee at its meeting on 19th October that further savings be made if possible, further analysis of the base budget had resulted in an increase in projected income. In addition, a number of items in the new budget proposals could now be removed.

 

The £3,000 for security lights at Carvers Recreation Ground (1) (Annex A Appendix A) would be funded from savings achieved in the current year’s budget and possibly a grant from the District Council. The £2,000 for new fencing at Carvers (5) would not be required following a meeting between the Town Clerk and County Council’s officer Richard Bastow, when the latter agreed to improve the retaining bank. The amended totals are shown in 3.2 of Annex A.

 

RECOMMENDED TO POLICY & FINANCE COMMITTEE:

That the budgets and proposals in Annex A Appendices A and B be approved.                 

 

The Finance Manager left the meeting.

OS/5327 ASH GROVE PLAY AREA

Members considered the recommendations of the Ash Grove Working Party regarding tenders received from suppliers for a new play area – see Annex B attached.

The Town Clerk drew attention to a poster illustrating the proposals put forward by the preferred contractor SMP Playgrounds. He said this was the scheme favoured by officers, residents and the working party.

 

Cllr Frampton commented that special thanks were due to Jo Stannard, Deputy Town Clerk, for all her hard work on this project.

 

It was noted that the play area would have mesh fencing to ensure dogs were excluded. The Town Clerk confirmed that a £20,000 grant from Veolia Environmental Trust had been awarded to the project and that the Groundstaff team would keep the adjacent ditch cleared in future.
 
RESOLVED:  That the tender from SMP Playgrounds, at a cost of £56,880, be accepted
and that the Town Clerk, in consultation with Members of the Ash Grove Working Party, be authorised to liaise with the supplier to agree a final scheme with the following amendments, with the cost to be kept within the budget of £60,000:

 

i)   Replacement of the picnic table with a bench with a back

ii)   Removal of the three proposed birch trees

iii)  Moving the fence line away from the field hedge to allow sufficient width for it to be maintained with a tractor and flail

iv) Inclusion of post installation inspection, cycle stands and footpath from Ash Grove to the bridge

v)  Consideration to be given to reinforcing the goal mouth

vi) Consideration to be given to the exact location of the kick wall

vii) Consideration to be given to the supply of two signs – a welcome sign (with design input from Ringwood Junior School) and a statutory health and safety information sign

viii) Installation to be carried out in the Spring, with the aim of opening the new play area prior to the school holidays, which begin on 2nd April 2012.

There being no further business, the Chairman closed the meeting at 7.15pm.

RECEIVED                                                                APPROVED
23rd November 2011                                                30th November 2011

TOWN MAYOR                                                          COMMITTEE CHAIRMAN