1. APOLOGIES FOR ABSENCE

2. DECLARATIONS OF INTEREST

3. MINUTES OF THE PREVIOUS MEETING

To approve as a correct record the minutes of the meetings held on 15th April and 6th May 2009.

4. FINANCIAL REPORTS
(Report A attached):

a. To receive and authorise list of payments made on Imprest Account in April

b. To receive and authorise list of Petty Cash payments for April

c. To receive Statement of Town Council Balances

d. To authorise Inter Account Transfers

e. To note that the draft final accounts for 2008/09 will be presented to the next meeting of this Committee, and that they will show a variance of £252 only from the probable actual figures that were reported to the 15th April meeting

f. To receive oral report on additional security proposals for buildings under the Council’s control, following discussion at Recreation, Leisure & Open Spaces Committee.

5. RINGWOOD FESTIVAL

To receive minutes of the meeting of the Ringwood Festival Steering Committee held on 11th May 2009 and approve proposals therein (Report B attached)

6. GRANT AID

To consider the following applications for grant aid (Report C attached):

1) Turn up for Fun (Hampshire Children and Families Form) Note: this application was deferred from the April meeting. The applicant will attend the meeting to answer questions;

2) Avon Valley Concerts

7. PLEDGED GRANT FOR GREYFRIARS

To note that the grant awarded in 2008 of a second instalment of £3,000 to be paid in 2009/2010 financial year to the Greyfriars Ebenezer Hall Appeal will be presented to a representative of Greyfriars at the Council Meeting on 27th May.

8. RINGWOOD SERVICES

To discuss issues raised recently about service enhancements within the Town with particular reference to:-

1) Visitor Information Centre

2) Ringwood Tourism Group and Ringwood as a Tourism hub

3) Linkages between Ringwood web sites and New Forest District Council web site

4) Joint forum for Forest towns and villages to discuss common issues and in particular to co-ordinate timing of events and festivals to avoid overlap and clashes

5) Town Marketing Initiatives

6) Redevelopment of former cinema building

7) Extension of the Furlong Shopping development through to the Market Place

8) Provision of allotments

9) Economic stimulus to, and revival of, shopping areas, with particular reference to the older established shopping areas

10) Relocation of Town Council offices

11) Relocation of District Council offices

12) Construction of new town centre toilet facilities

13) Redevelopment of Town and District Council office sites for housing purposes.

9. A338

To consider an invitation from Ellingham, Harbridge & Ibsley Parish Council to appoint two members to attend meetings to discuss fatalities on the A338.

10. SPONSORSHIP OF ACHIEVEMENT AWARD 2009

To consider renewal of the Council’s sponsorship for these awards at Ringwood School.

11. EXCLUSION OF PUBLIC & PRESS

To consider exclusion of public and press for the following item:

12. FIRST FLOOR OFFICE ACCOMMODATION

To receive a verbal progress report from the Town Clerk on re-letting the upstairs offices.