1. Apologies for Absence

2. Declarations of Interest

3. Minutes of Previous Meeting

To approve as a correct record the minutes of the meeting held on 20th May 2009.

4. Financial Reports (Report A attached):

a. To receive and authorise list of payments made on Imprest Account in May
b. To receive and authorise list of Petty Cash payments for May
c. To receive Statement of Town Council Balances
d. To authorise Inter Account Transfers

5. Review of the Effectiveness of the System of Internal Control

To consider the Finance Manager’s report (Report B attached)

6. Internal Audit 2008/9

To receive report and agree timetable of target dates (Report C attached)

7. Draft Final Accounts and Annual Return for the Year Ended 31 March 2009

To consider the Finance Manager’s report (Report D attached)

8. Renewal of Police Community Support Officer Contract

To consider renewing the PCSO contract from 1st August 2009

9. Security at the Cemetery

To consider the recommendation of the Recreation, Leisure & Open Spaces Committee (OS/5103, 03.06.09 refers)

“That the Policy & Finance Committee be asked to approve a supplementary estimate of £2,000, to be met from reserves, for a secure container and other security measures, to be confirmed, at the Cemetery”.

10. New Forest District Core Strategy Examination

To authorise payment of travel allowances to Cllr Clarke for attendance at the Examination, which opened on 2nd June 2009 in Lymington Town Hall

11. IT Infrastructure Review

To receive a verbal update on the outcome of the Infrastructure Review carried out by the Council’s new IT provider.

12. Possible Changes to Administration of Concessionary Travel

To consider what response the Town Council should make to the Department of Transport consultation document proposing the transfer of concessionary travel administration from District to County Council or even regional organisations (Report E attached).

13. Façade of Former Cinema

To receive update on discussions with the owners of the former cinema with regard to aesthetic improvements to the façade pending implementation of a redevelopment scheme.

14. Ringwood Festival

To receive minutes of the meeting of the Ringwood Festival Steering Committee held on 8th June 2009 and approve proposals therein (Report F attached).

15. Tourism Group Appointment

To confirm appointment of Cllr O’Reilly to a new Tourism Group being formed by a member of the Chamber of Trade

16. Mayoral Board

To consider changes to the layout of the Mayoral Board.

17. Mayor’s Cadet

To consider the appointment of a Mayor’s Cadet.

18. 25 Year's Celebration of Bickerley Village Green

To consider marking the 25th anniversary of the designation of the Bickerley as a Village Green.

19. EXCLUSION OF PUBLIC & PRESS

To consider exclusion of public and press for the following items:

20. Ringwood Furlong Gateway Project

To receive a verbal update from the Chairman and Town Clerk on the District Council’s current plans.

21. Furlong Centre Development

To receive report on meeting with the Developer of The Furlong Centre and to consider whether the Town Council should take any action to facilitate implementation of the development.