1. Apologies for Absence
2. Declarations of Interest
3. Minutes of the Previous Meeting
To approve as a correct record the minutes of the meeting held on 15th July 2009
4. Financial Reports (Report A attached):
- To receive and authorise list of payments made on Imprest Account in July and August
- To receive and authorise list of Petty Cash payments for July and August
- To receive Statement of Town Council Balances
- To authorise Inter Account Transfers
- To note the Finance Manager’s report and receive Summary Budget Reports for period April 2009 to August 2009
- To consider financial statement for Ringwood Festival 2009
5. Grant Aid
To consider the following applications for Grant Aid (Report B attached):
- NF Disability Information Service
- Ringwood Debt Advice Centre
- Woofability Community Interest Company
6. Community Led Pilot Planning Launch
To appoint two representatives to attend the meeting on 29th September 6pm-9pm at Minstead Village Hall.
7. Healthier Hampshire
To consider the Town Clerk’s report (attached as Report C) regarding the Health & Wellbeing Partnership Strategy Consultation
8. Proposed Works to First Floor Offices
To consider the Technical Officer’s verbal report on proposed works
9. New Forest Association of Local Councils
a) To consider NFALC’s proposed changes to constitution at a Special General Meeting on 17th September
b) To consider progress arising from previous consultation with Hampshire Association of Local Councils on funding (Minute F/4439 refers)
10. Mayor’s Consort
To consider purchase of a small badge for the Mayor’s Consort, similar to that approved for the Mayor’s Cadet (Minute F/4426, 17.06.09 refers)
11. Hampshire Association of Local Councils (HALC)
To confirm appointment of Town Council representatives, Cllr Clarke and Cllr Steele, and authorise payment for their reasonable travel and subsistence expenses to the HALC AGM on 10th October 2009 in Winchester
12. Standards Committee
To note Ethical Bulletin No 3 from Standards Committee (previously circulated with Bulletin 20.08.09) and note proposed arrangements for standards issues to be included at the Annual Meeting
13. Jubilee Lamp
a) To note that the Jubilee Lamp cannot now be included on an Annual Maintenance Contract in its current state and to approve interim arrangements for its maintenance
b) To approve the appointment and membership of a Working Group, to include councillors, to investigate and make recommendations on a refurbishment scheme for the Jubilee Lamp and to consider inclusion of other Market Place facilities within the remit of the Working Group
14. Town Crier
To consider whether it would be appropriate to investigate the appointment of a Town Crier
15. Sustainable Communities
To receive a verbal report on a request to support The Sustainable Communities Act Amendment Bill
16. Strengthening Local Democracy
To consider responding to a consultation paper issued by the Department of Communities and Local Government. A copy of the Consultation Paper and suggested responses discussed with the Chairman of the Committee is attached (see Report D)
17. IT Infrastructure
To receive an update from the Deputy Town Clerk on events since the commencement of the support contract with Blue Chip (report to follow)
18. Ringwood Town Football Club
To consider the recommendation (OS/5128 refers) of the Recreation, Leisure & Open Spaces Committee:
a) That Ringwood Town Football be offered a grant of £6,000 and a loan of £3,000 repayable over five years towards the cost of electrical upgrading and the provision of suspended ceiling in the main Clubhouse;
and
b) That the excess costs over the budget provision be met from the Town Council’s reserves.
19. New Forest National Park Authority
To receive a verbal report from Cllr Heron, following the NFNPA public meeting on 2nd September to discuss the National Park Management Plan and Core Strategy
20. EXCLUSION OF PUBLIC & PRESS
To consider exclusion of public and press for the following items:
21. Town Twinning Advertisement
To receive a verbal update from the Town Clerk and discuss whether any further action is appropriate
22. Staffing
a) To confirm actions taken to extend retirement age of an employee beyond age 65 to 31 December 2009
b) To confirm actions taken to renew the contract for Health & Safety Advisor (Jeff Wickens) for a further six months
c) To confirm action taken to request an occupational health consultation
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