A G E N D A

1.  Apologies for absence

2.  To receive Declarations of Interest

3.  To approve as a correct record the Minutes of the Meeting held on 26th July 2006

4. To consider the following motions proposed by Cllr Scriven (further information attached - as a PDF file):

i)  That the Ringwood Town Council reaffirm its commitment to become a Quality Council.

ii)  The Council having reaffirmed its commitment to becoming a quality council should now task the Policy and Finance Committee with formulating a plan of action with clear time lines and provision of suitable recommendations to the Council to achieve quality council status.

iii)  That Ringwood Town Council in pursuance of its aspiration to become a quality town council and as a result of the specific and immediate concerns of the community elect a Town Councillor to be specifically responsible for all issues concerning crime and disorder and one Town Councillor to be specifically responsible for all issues concerning health with immediate effect.  Such persons on being elected should produce draft Terms of Reference to the Policy and Finance Committee for agreement and subsequent approval by the full Council.

iv)  That the Policy and Finance Committee be requested to review all Town Council external representation and make recommendations to the full Council on which representative posts should be continued and to prepare appropriate terms of reference for consideration and agreement taking into account length of tenure.

v)  That the Council:

a)  In view of the commitments given by the District Council in its Statement of Partnership and the County Council in its commitments to work with the Town and Parish Councils, both Principal Councils be asked to clarify their arrangements for involving the Town Council in matters that have an effect on the residents of the Town and identify the mechanisms that are in place to ensure that the Town Council and residents have ample opportunities to influence decisions of those Councils.

b)  Task the Finance and Policy Committee with opening up dialogue with the two primary authorities with a view to producing a first draft Charter for consideration by the Council

vi)  That a working group be established of volunteers from the full Council to review and update Council standing orders for eventual ratification by the full Council.

vii)  That the Town Council write to the NFDC with a specific request to be involved in the production of the various options for the redevelopment of the site on the South West corner of the Furlong car park and that the District Council be advised that the community should be informed at an early stage of the options the Town Council are considering with NFDC in due course.

viii)  That a detailed study be carried out by the Town, Planning and Environment Committee of other sites for the options that are looked at for the redevelopment of the South West corner of the Furlong car park. These should be costed and recommendations made to the full Council.

If you would like further information on any of the agenda items, please contact Terry Simpson, Town Clerk on (01425) 473883.

M E M O R A N D U M

I refer to my email of yesterday's date about the Notices of Motion to be considered at the Special Council meeting on 6 September 2006.  Cllr Cracknell has now considered the content of each of the Motions and has decided that he considers each needs to be dealt with as a matter of urgency.  All of the Motions will therefore be debated at the meeting on 6 September.

In view of this decision, it may not be possible to complete all of the business of the Recreation, Leisure & Open Spaces Committee, which is scheduled to take place at the conclusion of the Special Meeting of the Council.  Accordingly, Members of the Committee are asked to bring their diaries to the meeting in case it becomes necessary to adjourn the Committee meeting to a later date.

Town Clerk