| Information to be published |
How the information can be obtained |
Cost |
| Class1 - Who we are and what we do |
| (Organisational information, structures, locations and contacts) This will be current information only N.B. Councils should already be publishing as much information as possible about how they can be contacted. |
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| Who’s who on the Council and its Committees |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used)) |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Location of main Council office and accessibility details |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Staffing structure |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
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| Class 2 – What we spend and how we spend it |
| (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum |
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| Annual return form and report by auditor |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Finalised budget (PDF) |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Precept (PDF) |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Borrowing Approval letter |
N/A |
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| Financial Standing Orders and Regulations |
Hard copy from Town Clerk |
10p per sheet |
| Grants given and received |
Hard copy from Town Clerk |
10p per sheet |
| List of current contracts awarded and value of contract |
Hard copy from Town Clerk |
10p per sheet |
| Members’ allowances and expenses |
Hard copy from Town Clerk |
10p per sheet |
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| Class 3 – What our priorities are and how we are doing |
| (Strategies and plans, performance indicators, audits, inspections and reviews) |
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| Parish Plan PDF (current and previous year as a minimum) |
Website / Hard copy from Town Clerk |
Free / £10 |
| Annual Report (PDF) to Parish or Community Meeting (current and previous year as a minimum) |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Quality status |
Not adopted |
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| Local charters drawn up in accordance with DCLG guidelines |
None |
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| Class 4 – How we make decisions |
| (Decision making processes and records of decisions) Current and previous council year as a minimum |
| Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings) |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Agendas of meetings (as above) |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting. |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting. |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Responses to consultation papers |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Responses to planning applications |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Bye-laws |
Hard copy from Town Clerk |
10p per sheet |
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| Top of Page |
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| Class 5 – Our policies and procedures |
(hard copy or website) |
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| (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only |
| Policies and procedures for the conduct of council business: |
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Procedural standing orders |
Website |
Free |
Committee and sub-committee terms of reference |
Website |
Free |
| Delegated authority in respect of officers |
Hard copy from Town Clerk |
10p per sheet |
| Code of Conduct |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Policy statements |
Hard copy from Town Clerk |
10p per sheet |
| Policies and procedures for the provision of services and about the employment of staff: |
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| Internal policies relating to the delivery of services |
Hard copy from Town Clerk |
10p per sheet |
| Equality and diversity policy |
Hard copy from Town Clerk |
10p per sheet |
| Health and safety policy |
Hard copy from Town Clerk |
10p per sheet |
| Recruitment policies (including current vacancies) |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Policies and procedures for handling requests for information |
Hard copy from Town Clerk |
10p per sheet |
| Complaints procedures (including those covering requests for information and operating the publication scheme) |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Information security policy |
Hard copy from Town Clerk |
10p per sheet |
| Records management policies (records retention, destruction and archive) |
Hard copy from Town Clerk |
10p per sheet |
| Data protection policies |
Hard copy from Town Clerk |
10p per sheet |
| Schedule of charges (for the publication of information) |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
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| Class 6 – Lists and Registers |
(hard copy or website; some information may only be available by inspection) |
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| Currently maintained lists and registers only |
| Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice) |
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| Assets Register |
Hard copy from Town Clerk |
10p per sheet |
| Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils) |
Hard copy from Town Clerk |
10p per sheet |
| Register of members’ interests |
Hard copy from Town Clerk |
10p per sheet |
| Register of gifts and hospitality |
Hard copy from Town Clerk |
10p per sheet |
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| Class 7 – The services we offer |
| (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses |
| Allotments |
Website for fees & charges /
Hard copy from Town Clerk |
Free /10p per sheet |
| Burial grounds and closed churchyards |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Community centres and village halls |
N/A |
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| Parks, playing fields and recreational facilities |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Seating, litter bins, clocks, memorials and lighting |
Hard copy from Town Clerk |
10p per sheet |
| Bus shelters |
Hard copy from Town Clerk |
10p per sheet |
| Markets |
N/A |
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| Public conveniences |
N/A |
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| Agency agreements |
None |
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| A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees) - Burials, Cremations (Scattering of Ashes), Hiring of Football & Cricket Pitches |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
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| Additional Information |
| This will provide Councils with the opportunity to publish information that is not itemised in the lists above |
| Quarterly Newsletter |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
| Student Advisors – contact details and protocol for appointment |
Website / Hard copy from Town Clerk |
Free /10p per sheet |
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| Contact details: Terry Simpson, Town Clerk, Tel: 01425 473883 or e-mail:Town.Council@ringwood.gov.uk |
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| Schedule of Charges |
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| This describes how the charges have been arrived at and should be published as part of the guide. |
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| Type of Charge |
Description |
Basis of Charge |
| Disbursement cost |
Photocopying @ 10p per sheet
(black & white) |
Actual cost * |
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Photocopying @ ..p per sheet
(colour) |
Not available |
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Postage |
Actual cost of Royal Mail standard 2nd class |
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| Statutory Fee |
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In accordance with the relevant legislation (quote the actual statute) |
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| Other |
Town Plan |
£10 |
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